Organization with Tags

Tags are a powerful way to organize your notes in WhichNotes. Unlike folders, a single note can have multiple tags, making it easy to categorize notes in different ways.

What Are Tags?

Tags are labels you add to notes to categorize them. Think of them as keywords that help you:

Group related notes together
Find notes quickly
Organize by project, topic, or context
Create flexible organizational structures

Adding Tags

While Creating a Note

Write your note
Type # followed by the tag name (e.g., #work)
Tags appear as colored badges
Add as many tags as needed

To Existing Notes

Open the note
Click the tag input field
Type your tag (with or without #)
Press Enter to add
Click the × to remove tags

Tag Best Practices

💡 Naming Conventions

Keep it Simple

Good: #work #personal #ideas
Bad: #work-related-notes #my-personal-stuff

Be Consistent

Choose one: #javascript OR #js (not both)
Choose one: #machine-learning OR #ml (not both)

Use Lowercase

Recommended: #react #typescript
Avoid: #React #TypeScript

Avoid Spaces

Good: #project-alpha #meeting-notes
Bad: #project alpha #meeting notes

💡 Tag Strategies

Project-Based Tagging

#project-alpha
#project-beta
#project-gamma

Group all notes related to a specific project

Context-Based Tagging

#work
#personal
#learning
#ideas

Organize by where or when you'll use the note

Topic-Based Tagging

#javascript
#marketing
#design
#health

Categorize by subject matter

Status-Based Tagging

#todo
#in-progress
#done
#archived

Track the state of notes

Hybrid Approach

Combine multiple strategies:

#work #project-alpha #javascript #in-progress

Viewing Tagged Notes

Tag Filtering

Click a tag on any note to see all notes with that tag
Use search with tag:tagname
View tag list in the sidebar (coming soon)

Tag Combinations

Search for notes with multiple tags:

tag:work tag:urgent

Tag Organization Ideas

For Developers

#bug #feature #docs - Type of note
#frontend #backend #database - Area
#react #nodejs #python - Technology

For Students

#math #history #science - Subject
#lecture #homework #exam - Type
#semester1 #semester2 - Time period

For Project Managers

#project-name - Project identifier
#meeting #decision #action-item - Note type
#urgent #followup #complete - Status

For Personal Knowledge

#book-notes #article #podcast - Source
#philosophy #productivity #health - Topic
#quote #idea #reference - Format

Advanced Tag Usage

Tag Hierarchies

While WhichNotes doesn't have nested tags, you can create hierarchy with naming:

#design
#design-ui
#design-ux
#design-system

Search for tag:design to find all design-related notes

Time-Based Tags

Add temporal context:

#2024
#q4-2024
#december
#year-in-review

Priority Tags

Indicate importance:

#critical
#high-priority
#low-priority
#nice-to-have

Tag Limits

Free Tier: Unlimited tags per note Premium: Unlimited tags per note

There's no limit to how many tags you can create or use!

Managing Tags

Renaming Tags

Currently, tags cannot be renamed globally. To change a tag:

Find all notes with the old tag (search: tag:oldname)
Manually update each note
Remove old tag, add new tag

Tip: Keep this in mind when creating tags - choose names thoughtfully!

Deleting Tags

Tags automatically disappear when no notes use them. To remove a tag:

Remove it from all notes that use it
The tag will no longer appear in suggestions

Cleaning Up Tags

Regularly review and consolidate:

Merge similar tags (#js + #javascript → #javascript)
Remove unused tags
Fix typos in tag names

Tag vs. AI Topics

Tags (Manual):

You add them
Consistent structure
Your organizational system
Persist unless removed

Topics (AI-Generated):

AI extracts them
Automatic
Based on content
Update when content changes

Best Practice: Use both!

Tags for your organization
Topics for AI-discovered themes

Common Questions

Q: Can I have tags with spaces? A: No. Use hyphens instead: #meeting-notes

Q: How many tags should I use per note? A: 2-5 tags is usually optimal. Too many dilutes organization.

Q: Can I make tags private? A: All your notes and tags are private by default. Only you can see them.

Q: Will tags show in search? A: Yes! Notes are searchable by their tags.

Q: Can I see all my tags in one place? A: A tag management panel is planned for future updates.

Tips for Effective Tagging

Start Small

Don't overthink initially. Start with 5-10 main tags and expand as needed.

Review Periodically

Every month, review your tags:

Are you using them consistently?
Do any need merging?
Are there gaps in your system?

Document Your System

Create a note explaining your tagging convention:

#meta #tags - Explanation of my tagging system

Use Auto-Complete

As you type, WhichNotes suggests existing tags. Use them to maintain consistency.

Don't Over-Tag

More tags ≠ better organization. Be selective.

Next Steps

Need help with tags? Contact us.